Schedule Teams Meetings Using Headquarters Conference Rooms

The Small and Large conference rooms are equipped with video conference equipment to be used with Teams. This article details how to schedule and start a meeting using Teams and the video conference equipment.

Schedule Meeting in Teams

Scheduling a meeting using the Large or Small Conference room is a very simple process. 

1. Open the Calendar in Teams.
2. Choose New Event in the top right corner.
3. Enter the title for the meeting.
4. Schedule the date and time for the meeting.
5. Invite attendees for the meeting.
6. In the invite attendees section, whichever room you will be utilizing can be added here. Add Small Conference Room or Large Conference Room to the meeting. 
7. Press Send to send invites and schedule the meeting in the desired conference room. 
8. In conference room, the touchscreen panel will list any scheduled meetings on the right side of the screen. If your scheduled meeting has not populated in this section, touch that section on the screen then drag your finger down and release. This will prompt the section to reload any scheduled appointments. 
9. Find your meeting in this section, and select Join to enter the Teams meeting. 

Alternate Methods of Using Videoconferencing

Meet Now

To use the videoconference equipment in either the Small or Large Conference room without scheduling the meeting prior, simply choose the Meet Now option on the touchscreen panel. 

To invite attendees you can enter Eastern National employees by searching their name on the touchscreen panel.

On the monitor, Teams invitation information is also displayed, showing the Dial in info and Conference ID; as well as the Meeting ID and Passcode. This information can be sent to users who can then join via phone or Teams on their device.

Call

To use the videoconference equipment in either the Small or Large Conference room without scheduling the meeting prior, simply choose the Call option on the touchscreen panel. 

Enter the name of the attendee(s), then select Call to start the meeting.

Join with an ID

To use the videoconference equipment in either the Small or Large Conference room to join an already scheduled meeting, that did not add the Large or Small Conference room to the meeting; select Join with an ID. 

Enter the desired meetings Meeting ID, Passcode, then select Join Teams meeting.